Policies

Registration Category Policy

Incorrect Category Selection:

If a registrant selects an incorrect registration category, the conference staff reserves the right to reclassify the registration into the correct category based on the registrant’s eligibility.
In the event of reclassification, the registrant will be invoiced for the difference in the registration fee, as applicable, based on the correct category.
Failure to pay the balance may result in the cancellation of the registration.

Refunds for Incorrect Category Applications

If a registrant applies for a category, they are not eligible for, the registration will not be automatically refunded. The registrant will be required to pay any balance due based on the correct category.
Refunds will only be considered if the registrant contacts [email protected] and requests a refund, subject to the refund policy.
Failure to pay the balance may result in the cancellation of the registration.

Discount/Coupon Codes

Discount codes must be applied at the time of registration or purchase. We are unable to apply discounts retroactively.
Discounts cannot be combined.

Cancellation Policy

Cancellation Fees:

Cancellations before July 7th are subject to a $25 service fee. Additionally, $15 will be kept for any exceptions to the policy below.
No refunds will be made for Networking Lunches
A 25% cancellation fee will be assessed on cancellations received 90 days from the start date. July 7th at 11:59 pm
A 50% cancellation fee will be assessed on cancellations received 60 days from the start date. August 5th at 11:59 pm
A 100% cancellation fee will be assessed on all cancellations received 30 days after the start date. September 4th at 11:59 pm

No Shows:

Cancellation Requests:

Cancellation requests must be made in writing and sent to [email protected]. Cancellations will not be accepted by phone or onsite. Cancellations will be acknowledged by email. If you do not receive an acknowledgment within two weeks, please contact [email protected].

Substitution Policy

Substitution Eligibility:

Should you be unable to attend the event after purchasing your pass, you may send another member of your organization in your place.

Substitution Process:

Substitutions must be made prior to badge pickup before the original registrant has attended any portion of the conference.

The original registrant may make a substitution by emailing [email protected] at least two weeks before the event. All substitutions after this must be made onsite and will require written permission from the original registrant granting the substitution.

Badge Transfer:

Badges are nontransferable once printed; swapping or sharing is strictly prohibited.

Attendance Policy

Eligibility:

Attendance is for members of medtech industry only. AdvaMed reserves the right to accept or reject registrations and to cancel any previously accepted reservation at any time, at its sole discretion, without liability to the registrant or any other party.

Behavior:

Loud, abusive, or defamatory language, harassment, unprofessional, or inappropriate behavior is not permitted at any time. AdvaMed reserves the right to cancel any previously accepted registration, at any time, at its sole discretion, without liability to the registrant, and the registrant agrees to exit the premises immediately.

Admission:

AdvaMed has sole discretion over admission at all times and shall strictly enforce all event rules. Violators risk immediate confiscation of their event badge without refund and removal from the premises. Violators will not be allowed re-entry.

Photo and Video Policy

Personal Use:

Attendees are permitted to use handheld cameras to take photographs and videos within public areas of the event for personal, non-commercial use. Public areas include the exhibit hall, session rooms, press rooms, hotel lobby areas, and hallways.

Restrictions:

Large cameras, photo, or video equipment such as lighting, tripods, and cables are prohibited unless prior approval from AdvaMed event management is obtained.

Non-Public Areas:

Photographers and videographers are prohibited from entering, photographing, or videotaping non-public areas of the event, including storage areas, speaker-ready rooms, staff offices, and dedicated meeting rooms.

Exhibitor Approval:

All photographers and videographers must obtain exhibitor approval before capturing images within an exhibitor’s booth space.

Minors in the Hall

No one under the age of 18 will be allowed in the exhibit hall during open hours. Badges are required for admittance.