Policies

• If a registrant selects an incorrect registration category, the conference staff reserves the right to reclassify the registration into the correct category based on the registrant’s eligibility. 
• In the event of reclassification, the registrant will be invoiced for the difference in the registration fee, as applicable, based on the correct category. 
• Failure to pay the balance may result in the cancellation of the registration.

• If a registrant applies for a category, they are not eligible for, the registration will not be automatically refunded. The registrant will be required to pay any balance due based on the correct category. 
• Refunds will only be considered if the registrant contacts [email protected] and requests a refund, subject to the refund policy. 
• Failure to pay the balance may result in the cancellation of the registration. 

• Discount codes must be applied at the time of registration or purchase. We are unable to apply discounts retroactively.
• Discounts cannot be combined.   

Cancellation Fees: 

• Cancellations before July 7th are subject to a $25 service fee. Additionally, $15 will be kept for any exceptions to the policy below.  
• No refunds will be made for Networking Lunches 
• A 25% cancellation fee will be assessed on cancellations received 90 days from the start date. July 7th at 11:59 pm 
• A 50% cancellation fee will be assessed on cancellations received 60 days from the start date. August 5th at 11:59 pm 
• A 100% cancellation fee will be assessed on all cancellations received 30 days after the start date.  September 4th at 11:59 pm

• Refunds will NOT be given for no shows. 

Cancellation Requests:

Substitution Eligibility: 

• Should you be unable to attend the event after purchasing your pass, you may send another member of your organization in your place. 

Substitution Process: 

• Substitutions must be made prior to badge pickup before the original registrant has attended any portion of the conference. 

• The original registrant may make a substitution by emailing [email protected] at least two weeks before the event. All substitutions after this must be made onsite and will require written permission from the original registrant granting the substitution. 

Badge Transfer: 

• Badges are nontransferable once printed; swapping or sharing is strictly prohibited. 

Eligibility: 

• Attendance is for members of medtech industry only. AdvaMed reserves the right to accept or reject registrations and to cancel any previously accepted reservation at any time, at its sole discretion, without liability to the registrant or any other party. 

Behavior: 

• Loud, abusive, or defamatory language, harassment, unprofessional, or inappropriate behavior is not permitted at any time. AdvaMed reserves the right to cancel any previously accepted registration, at any time, at its sole discretion, without liability to the registrant, and the registrant agrees to exit the premises immediately. 

Admission: 

• AdvaMed has sole discretion over admission at all times and shall strictly enforce all event rules. Violators risk immediate confiscation of their event badge without refund and removal from the premises. Violators will not be allowed re-entry.

Qualified investors will receive a complimentary registration to The MedTech Conference. There is a limit of two complimentary registrations per organization/firm, although additional registrations may be considered on a case by case basis. Note AdvaMed Investor Members receive unlimited complimentary registrations.

Investors who receive complimentary registrations must participate in the partnering system and schedule at least four meetings.

To request a complimentary pass, visit our attendee registration portal and select the “Investor” category. The AdvaMed Events team will be in touch regarding the status of your registration.

Qualified Investors include:

• Investment staff from venture capital, private equity, family office, and angel groups that invest in life sciences, specifically medical devices, diagnostics and digital health.
• Investment staff at not-for-profit, venture philanthropy or patient groups that provide funding to startup medtech companies.
• Investment staff with a Fund (mutual fund or other non-bank institution) currently invested in life sciences, specifically medtech.
• Investment staff from a pension, endowment, foundation, or employee benefit plan currently invested in life sciences, specifically medtech.
• Research analyst from accredited institution (sell-side analysts, investment advisors or groups at banks).

Attendees who do NOT qualify for complimentary investor registration include:

• Service providers/consultants to the medtech industry.
• Investment and merchant bankers.
• Corporate Venture Capital.
• Firms that provide services and/or charge fees to companies in exchange for investor introductions.
• Members of economic development organizations.
• Product suppliers to the medtech industry including CROs and CMOs.
• Financial advisors or representatives from advisory service firms.
• Incubators and accelerators.
• State-Owned Entities

For the purposes of registration for any AdvaMed event, conference or meeting, the classification of a registrant, to include Qualified Investor is subject to review by AdvaMed.  In its sole discretion, AdvaMed reserves the right to make the determination of the proper classification of a registrant.  Depending on this classification, an additional registration fee maybe required. AdvaMed reserves the right to publish materials and restrict conference access consistent with these determinations.

Personal Use: 

• Attendees are permitted to use handheld cameras to take photographs and videos within public areas of the event for personal, non-commercial use. Public areas include the exhibit hall, session rooms, press rooms, hotel lobby areas, and hallways. 

Restrictions: 

• Large cameras, photo, or video equipment such as lighting, tripods, and cables are prohibited unless prior approval from AdvaMed event management is obtained. 

Non-Public Areas: 

• Photographers and videographers are prohibited from entering, photographing, or videotaping non-public areas of the event, including storage areas, speaker-ready rooms, staff offices, and dedicated meeting rooms. 

Exhibitor Approval: 

• All photographers and videographers must obtain exhibitor approval before capturing images within an exhibitor’s booth space. 

Social Media and Photography Consent Policy:

• By attending The MedTech Conference, you grant AdvaMed permission to capture your image, voice, and likeness in photographs, video recordings, and other media during the event. These images and recordings may be used for promotional purposes, including but not limited to, social media posts, marketing materials, websites, and other digital and print formats.

Next Generation Medtech Professionals 

The MedTech Conference is dedicated to supporting the development of emerging talent in the medtech field by offering distinct opportunities for early-career professionals and students. Below are the eligibility requirements and benefits for each category. 

Sponsorship Opportunities 

Universities and companies are encouraged to sponsor student groups or early-career teams. Group packages offer streamlined registration and exclusive benefits, such as tailored networking sessions and mentorship opportunities. 

Application and Verification Process 

To apply, complete the online registration form and upload the required documentation. Applications are subject to review, and additional verification may be requested. 

EARLY CAREER PROFESSIONALS 

Who Qualifies: 

• Individuals with less than five years of professional experience in the medtech industry. 

• Proof of employment or industry affiliation is required (e.g., resume, LinkedIn profile, or verification letter from employer). 

Badge Benefits: 

• Access to the Medtech Campus 

• Access to Medtech Campus Networking Functions 

• Access to Panel Sessions 

• Access to MTC Live! 

• Networking Lunch Tickets for Purchase 

• Access to Partnering 

Exclusions: 

• Professionals with more than five years of industry experience. 

• Individuals seeking registration for commercial or business development purposes. 

STUDENTS 

Who Qualifies: 

• Full-time students currently enrolled in an accredited academic program related to medtech

• Proof of student status is required (e.g., student ID, enrollment verification). 

Badge Benefits: 

• Access to the Medtech Campus 

• Access to Medtech Campus Networking Functions 

• Access to Panel Sessions

• Access to MTC Live! 

• Networking Lunch Tickets for Purchase 

Exclusions: 

• Individuals not currently enrolled in an academic program

• Professionals or individuals seeking registration for commercial or business development purposes. 

VETERANS IN MEDTECH 

Who Qualifies: 

• Veterans transitioning into or currently working in the medtech industry

• Proof of veteran status and employment in the medtech industry is required (e.g., military discharge papers, LinkedIn profile, resume, or verification letter from employer). 

Badge Benefits: 

• Access to the Medtech Campus 

• Access to Medtech Campus Networking Functions 

• Access to Panel Sessions

• Access to MTC Live! 

• Networking Lunch Tickets for Purchase 

• Access to Partnering 

Exclusions: 

• Veterans not currently working in the medtech industry

• Individuals seeking registration for commercial or business development purposes. 

No one under the age of 18 will be allowed in the exhibit hall during open hours. Badges are required for admittance.