Registration

Incorrect Category Selection: 

• If a registrant selects an incorrect registration category, the conference staff reserves the right to reclassify the registration into the correct category based on the registrant’s eligibility. 

• In the event of reclassification, the registrant will be billed the difference in the registration fee, as applicable, based on the correct category. 

Eligibility for Categories: 

• Registrants must ensure that they meet the eligibility requirements for the category they are selecting. If it is determined that the registrant does not meet the criteria for the selected category, the conference staff will update the registration accordingly and notify the registrant of the updated fee. 

Refunds for Incorrect Category Applications: 

• If a registrant applies for a category, they are not eligible for, the registration will not be automatically refunded. The registrant will be required to pay any balance due based on the correct category. 

• Refunds will only be considered if the registrant contacts the conference registration team and requests a refund, subject to the refund policy. 

Payment of Differences: 

• If reclassification results in an increase in the registration fee, the registrant will be required to pay the additional amount promptly. Failure to pay the balance may result in the cancellation of the registration. 

Attendance Policy

Attendance is for members of AdvaMed’s industry only. Individuals not in the trade should not attend. AdvaMed reserves the right to accept or reject registrations and to cancel any previously accepted reservation at any time, at its sole discretion, without liability to the registrant or any other party. 

Loud, abusive, or defamatory language, harassment, unprofessional, or inappropriate behavior is not permitted at any time. AdvaMed reserves the right to cancel any previously accepted registration, at any time, at its sole discretion, without liability to the registrant, and the registrant agrees to exit the premises immediately. 

AdvaMed event badges cannot be reproduced. Once a badge has been picked up, it cannot be resold or transferred to another individual. The AdvaMed event badge constitutes a limited revocable license to attend the event and may be revoked at any time for any reason. 

AdvaMed has sole discretion over admission at all times and shall strictly enforce all event rules. Violators risk immediate confiscation of their event badge without refund and removal from the premises. Violators will not be allowed re-entry. 

Minors in the Hall 

No one under the age of 18 will be allowed in the exhibit hall during open hours. Badges are required for admittance. 

Force Majeure 

In case the premises for the show is destroyed by Acts of God, fire, the elements, government intervention, terrorism, civil disturbance, strikes, labor disputes, or other causes, the attendee waives any claim for damages or compensation, except for the pro-rata return of the amount paid for admission, after deduction of actual expenses incurred in connection with the event. There shall be no further liability on the part of either party. 

These policies are in place to ensure a smooth and professional experience for all attendees. By attending, you agree to abide by all terms outlined above. 

Cancellation Policy 

Cancellation Fees: 

• A 25% cancellation fee will be assessed on cancellations received by 90 days from the start date. 

• A 50% cancellation fee will be assessed on cancellations received 60 days from the start date. 

• A 100% cancellation fee will be assessed on all cancellations received after 30 days from the start date. 

No Shows: 

• Refunds will NOT be given for no shows. 

Cancellation Requests: 

• Cancellation requests must be made in writing and sent to [email protected]. Cancellations will not be accepted by phone or onsite. Cancellations will be acknowledged by email. If you do not receive an acknowledgment within two weeks, please contact [email protected]. 

Substitution Policy 

Substitution Eligibility: 

• Should you be unable to attend the event after purchasing your pass, you may send another member of your organization in your place. 

Substitution Process: 

• Substitutions must be made prior to badge pickup before the original registrant has attended any portion of the conference. 

• The original registrant may make a substitution by emailing [email protected] at least two weeks before the event. All substitutions after this must be made onsite and will require written permission from the original registrant granting the substitution. 

Badge Transfer: 

• Badges are nontransferable once printed; swapping or sharing is strictly prohibited. 

Qualified investors will receive a complimentary registration to The MedTech Conference. There is a limit of two complimentary registrations per organization/firm, although additional registrations may be considered on a case by case basis. Note AdvaMed Investor Members receive unlimited complimentary registrations.

Investors who receive complimentary registrations must participate in the partnering system and schedule at least four meetings.

To request a complimentary pass, visit our attendee registration portal and select the “Investor” category. The AdvaMed Events team will be in touch regarding the status of your registration.

Qualified Investors include:

• Investment staff from venture capital, private equity, family office, and angel groups that invest in life sciences, specifically medical devices, diagnostics and digital health.
• Investment staff at not-for-profit, venture philanthropy or patient groups that provide funding to startup medtech companies.
• Investment staff with a Fund (mutual fund or other non-bank institution) currently invested in life sciences, specifically medtech.
• Investment staff from a pension, endowment, foundation, or employee benefit plan currently invested in life sciences, specifically medtech.
• Research analyst from accredited institution (sell-side analysts, investment advisors or groups at banks).

Attendees who do NOT qualify for complimentary investor registration include:

• Service providers/consultants to the medtech industry.
• Investment and merchant bankers.
• Corporate Venture Capital.
• Firms that provide services and/or charge fees to companies in exchange for investor introductions.
• Members of economic development organizations.
• Product suppliers to the medtech industry including CROs and CMOs.
• Financial advisors or representatives from advisory service firms.
• Incubators and accelerators.
• State-Owned Entities

For the purposes of registration for any AdvaMed event, conference or meeting, the classification of a registrant, to include Qualified Investor is subject to review by AdvaMed.  In its sole discretion, AdvaMed reserves the right to make the determination of the proper classification of a registrant.  Depending on this classification, an additional registration fee maybe required. AdvaMed reserves the right to publish materials and restrict conference access consistent with these determinations.

Next Generation Medtech Professionals 

The MedTech Conference is dedicated to supporting the development of emerging talent in the medtech field by offering distinct opportunities for early-career professionals and students. Below are the eligibility requirements and benefits for each category. 

Sponsorship Opportunities 

Universities and companies are encouraged to sponsor student groups or early-career teams. Group packages offer streamlined registration and exclusive benefits, such as tailored networking sessions and mentorship opportunities. 

Application and Verification Process 

To apply, complete the online registration form and upload the required documentation. Applications are subject to review, and additional verification may be requested. 

EARLY CAREER PROFESSIONALS 

Who Qualifies: 

• Individuals with less than five years of professional experience in the medtech industry. 

• Proof of employment or industry affiliation is required (e.g., resume, LinkedIn profile, or verification letter from employer). 

Badge Benefits: 

• Access to the Medtech Campus 

• Access to Medtech Campus Networking Functions 

• Access to Panel Sessions 

• Access to MTC Live! 

• Networking Lunch Tickets for Purchase 

• Access to Partnering 

Exclusions: 

• Professionals with more than five years of industry experience. 

• Individuals seeking registration for commercial or business development purposes. 

STUDENTS 

Who Qualifies: 

• Full-time students currently enrolled in an accredited academic program related to medtech

• Proof of student status is required (e.g., student ID, enrollment verification). 

Badge Benefits: 

• Access to the Medtech Campus 

• Access to Medtech Campus Networking Functions 

• Access to Panel Sessions

• Access to MTC Live! 

• Networking Lunch Tickets for Purchase 

Exclusions: 

• Individuals not currently enrolled in an academic program

• Professionals or individuals seeking registration for commercial or business development purposes. 

VETERANS IN MEDTECH 

Who Qualifies: 

• Veterans transitioning into or currently working in the medtech industry

• Proof of veteran status and employment in the medtech industry is required (e.g., military discharge papers, LinkedIn profile, resume, or verification letter from employer). 

Badge Benefits: 

• Access to the Medtech Campus 

• Access to Medtech Campus Networking Functions 

• Access to Panel Sessions

• Access to MTC Live! 

• Networking Lunch Tickets for Purchase 

• Access to Partnering 

Exclusions: 

• Veterans not currently working in the medtech industry

• Individuals seeking registration for commercial or business development purposes. 

Qualifying Criteria for Media Credentials 

We welcome applications from qualified media professionals, including journalists, podcasters, and social media content creators or bloggers who produce original, independent coverage relevant to the medtech industry. 

Note: Market analysts, medtech company employed bloggers, social media, and photographers are not eligible for media registration. Content creators and photographers for sponsors/exhibitors may be eligible for passes through company participation and should coordinate these registrations directly with their sponsorship/booth coordinator. 

Additional information may be requested during the review process. 

Print and Online Reporters 

• Required: A link to your publication’s website listing your name on the editorial team. 

• Required: At least three bylined articles on the medtech industry, published within the past six months. 

• Freelancers: Must provide an email from an editor, sent from the company’s domain, confirming your assignment to cover the event. 

• Note: Publishers, non-editorial executives, company newsletters, and personal blogs do not qualify. 

Podcasters 

• Required: A link to your podcast’s website listing you as host/producer. 

• Required: Regularly produced content for over one year, focusing on the medtech industry. 

• Additional Consideration: Metrics like monthly downloads, listener ratings, and social media following for newer podcasts. 

Note: Does not include member company sponsored podcasters  

Social Media Content Creators 

• Required: A link to your profile/channel listing you as a content creator. 

• Required: At least three posts on medtech or related industries within the last three months. 

• Does not include member company sponsored social media content creators.  

• Metrics: Must demonstrate 30,000+ followers/subscribers and average 1,500+ views per post. 

Note: Member company sponsored social media content creators are excluded  

Note: Content must extend beyond personal opinions or diaries. Sponsored or corporate content does not qualify. 

Film Crews and Production Companies 

• Required: An email from a producer/editor of a broadcast media company confirming your coverage for the event. 

• Production Companies: Must submit a supporting email from the broadcast outlet’s senior editor/producer 

Note: Crews hired by exhibitors, sponsors, or speakers must register as general attendees or coordinate through their sponsors. 

General Accreditation Guidelines 

• Media accreditation is reserved for active editors, reporters, producers, podcasters, and camera crews. 

• Accreditation may be denied if sufficient credentials are not provided. 

• Approval at previous events does not guarantee future accreditation. 

• If you do not meet the criteria, register as a General Admission attendee through the main registration page. 

Disclaimer 

The MedTech Conference reserves the right to amend this policy and revoke accreditation at its discretion. 

Social Media Expectations  

Use the Event Hashtags: 

Please Encourage everyone to use the official event hashtag (e.g., #MTC25, #medtechcon) in all posts to help track event-related content and increase visibility. 

Tag Us: 

Please tag the event’s official account (@TheMedTechConference @AdvaMed) in your posts. 

Tag Speakers and Key Participants 

Please tag speakers, sponsors, exhibitors and key partners in posts. 

Personal Use: 

• Attendees are permitted to use handheld cameras to take photographs and videos within public areas of the event for personal, non-commercial use. Public areas include the exhibit hall, session rooms, press rooms, hotel lobby areas, and hallways. 

Restrictions: 

• Large cameras, photo, or video equipment such as lighting, tripods, and cables are prohibited unless prior approval from AdvaMed event management is obtained. 

Non-Public Areas: 

• Photographers and videographers are prohibited from entering, photographing, or videotaping non-public areas of the event, including storage areas, speaker-ready rooms, staff offices, and dedicated meeting rooms. 

Exhibitor Approval: 

• All photographers and videographers must obtain exhibitor approval before capturing images within an exhibitor’s booth space. 

The MedTech Conference is dedicated to providing an exceptional experience for all participants. We aim to ensure full access to event activities by being mindful of participants’ needs and conducting appropriate planning. Accessibility accommodations related to mobility, hearing, vision, or other areas will be provided upon request.

We kindly ask that requests for reasonable accommodations be communicated at least two weeks in advance of the event via the registration process. While onsite requests will be accommodated to the best of our ability, please note that available resources may be limited.

• Hearing: The MedTech Conference endeavors to ensure our platforms and providers are accessible. Closed captioning will be provided for all recorded content post-event.
• Lactation Room: There will be a designated lactation room available onsite at The MedTech Conference. The location will be clearly marked on the onsite maps provided at the event.
• Mobility: Accommodations include fully accessible restrooms, ample walkways and ramps, passenger elevators on each level, and wheelchair availability upon request.
• Vision: The MedTech Conference strives to ensure our platforms and providers are accessible. For additional reasonable accommodations or questions, please contact the MedTech Conference team at [email protected].
• Additional Accommodations: For any other reasonable accommodations not listed above, The MedTech Conference is pleased to provide them with written notice at least two weeks prior to the conference. Requests can be made by emailing [email protected].

These policies are crucial steps towards fostering an inclusive and diverse environment at The MedTech Conference events. We are committed to ensuring that all participants feel welcome and accommodated.